Bid Coordinator / Bid Assistant

Purpose of the Role

To coordinate tenders / projects and the development of the operational solutions together with their associated activities from conception through to completion, delivering work that meets project requirements.

Key Responsibilities

• The role is predominantly required to support the management and coordination of major bidding activity. The role description therefore covers both sides of this activity.
• Any other reasonable duties as required from time to time.
• Assist the Director of Bidding & Business Development in leading and delivering successful bids, safely, on time and within budget. 
• Maintaining high degree of accuracy in document control and conflict of interest registers.  Attention to detail is a must.
• Ensure high levels of customer satisfaction are delivered at all times, work in a collaborative manner, engage regularly with the client and ensure they are continually updated on progress.
• Coordinate complex multidisciplinary bidding activities and support the direction of the team to ensure delivery of work within agreed timescales according to the agreed quality and in line with safety rules and procedures. 
• Chair meetings on behalf of the Director of Bidding as required or delegated.
• Manage/supervise the team including subcontractor and agency staff.
• Maintain records of all external and internal expenditure and resource levels.
• Work with the bid team to ensure that everyone works in a collaborative, open and honest manner with all stakeholders – liaising regularly with subcontractors, client and any relevant third parties.
• Build and maintain excellent working relationships with the client ensuring on-going 360 feedback is achieved, developing continual improvement on project and individual performance.
• Contribute to identify problematic bidding and operational issues and offer recommendations that support engineering procedures and provide a value engineering perspective.
• Forecast and monitor project costs; identify and highlight any deviation from the budget & plan in a timely manner.
• Identify scope of work and create detailed programme of activities.

Person Specification

The post holder will preferably hold an undergraduate degree in a relevant discipline.

• Proposals Management and Coordination in rail projects environment.
• Membership of Association of Proposals Management Professionals.
• Experienced working with and managing people.
• Proven experience of team management and organisation.
• Understanding the commercial implications of project performance and experience in assessing value / evaluating variation of construction works undertaken.
• Understanding of rail disciplines and interface management.
• Must be able to communicate effectively with designers, consultants, client staff, construction contractors and their employees at all levels.
• Must be flexible and willing to work to suit the team.  This is likely to include weekly travel to the head office in London, or any of our other UK offices.
• During large tenders this may include several weeks lodging away (Monday to Friday) 
   

What we offer

At Colas Rail we know how important job satisfaction is for everyone to support with life at home, your health and financial well-being. We are the Winners of the Health and Wellbeing Strategy of the year for 2022/2023. And in return that's we offer:

• Competitive Salary
• Industry leading Life Assurance
• Healthcare Cash Plan
• Wellbeing Employee Assistant Programme
• Pension Scheme
• Eye Care Vouchers
• Long Service Award
• Season Ticket Loan
•  Occupational Health Service