HR & Training Administrator
The Colas Group operates internationally in every aspect of construction and maintenance for roads and for other types of transport infrastructure as well as on projects involving urban development and recreational facilities. The COLAS operation in Ireland primarily involves the distribution of bitumen products, emulsion manufacturing, chemical manufacturing and the provision of specialist road maintenance services on the national, regional and local roads network. COLAS in Ireland is an all island cross border business operating from 14 locations.
Main Responsibilities
- Training Coordination: Coordinate training sessions, workshops, and seminars by scheduling venues, managing logistics, and communicating details to participants. Arrange and oversee training equipment and materials required for sessions.
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Training Administrative Support: Maintain training calendars and schedules, ensuring accuracy and timely updates. Manage participant registrations, attendance records, evaluations, and post-training surveys. Maintain a centralised database of training records, certifications, and learning resources. Ensure compliance with regulatory requirements related to training records and certifications.
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Recruitment: Assist in components of the lifecycle administration of the recruitment and selection process to attract and recruit top talent.
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HR Personnel Administration: Ensure records on the HRIS and employee files are up to date and within GDPR guidelines. Ensure Right First Time Data Entry and continuously improve processes in collaboration with HR Team colleagues.
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Reporting: Generate and compile HR and Training & Development metrics and reports (Ireland & Corporate) as required.
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Line Manager Relations: Support line managers with any training and development or HR administration related queries as appropriate under guidance from the Learning & Development Manager or senior HR Team colleagues.
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Collaboration: Work closely with Payroll, Finance and the Health & Safety Department.
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Projects: Act as a Project Participant (Ireland or Corporate) as assigned.
Profile
Qualifications and Experience
• Business Administration qualification or equivalent.
• Additional HR and/or Training & Development qualifications of benefit.
• Minimum of 3 years work experience in a Support Service Administration role preferably in HR and or Training/Learning/Development department.
• Experience working with L&D and/or HR IT Systems of benefit.
• Experience in a large global, complex, matrixed organisation preferred.
Competencies and Skills
• Excellent proficiency in the Microsoft Office Suite in particular Excel.
• Culture fit with HR (collaborative spirit, interest in people issues, operating with discretion…)
• Work experience in a multicultural environment, partnering in a collaborative manner.
• Strong active listening and communication skills (verbal & written).
• Excellent attention to detail – Right First Time focused.
• Able to effectively identify, utilise and present data in a clear fashion.
• Proactive and have ability to work well on own initiative.
