Office Administrator

Purpose of the Role

Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department

Person Specification

•    Previous administration and office management experience.
•    Ability to communicate with a diverse range of individuals at all levels and using a range of methods including face to face, telephone, and email.
•    Previous invoicing system experience.
•    Strong IT skills.
•    Excellent organisational skills, including the ability to effectively prioritise workload to meet deadlines.
•    Proven ability to work to changing deadlines and able to multi-task.
•    Ability to work on own initiative and as a team member, providing support to the team as and when necessary.
•    Excellent attention to detail.

Key Responsibilities

• Manage the phone lines
• Provides information and guidance to external and internal company contacts
• Manages mail, travel, consumable orders
• Prepares and  organizes meetings 
• Organizes event logistics
• May be responsible for the administrative management and formatting of certain files: various dashboards, invitations to bid, estimates, various contracts, invoicing
• Ensures the monitoring and research of documents: participates in monitoring regulatory, competitive and technical developments, etc. 
• Methodically archives and classifies the documents entrusted to him/her: digital archiving, file plans, etc.
• Coordinates the flow of information to all services
• Possibly manages various management tasks for his/her manager or department: expense reports, payment, various entries, etc.

What We Offer

•    Competitive Salary 
•    26 days Annual Leave 
•    Industry leading Life Assurance 
•    Healthcare Cash Plan 
•    Wellbeing Employee Assistant Programme 
•    Pension Scheme 
•    Eye Care Vouchers 
•    Long Service Award 
•    Season Ticket Loan 
•    Occupational Health Service