HR Officer

Mission

Provides administrative support to the HR department and assists with various HR functions of an organization. Expected to be a conceptual thinker with superb organizational and time management skills. ensuring that the department’s day-to-day operations are running smoothly. Display remarkable conflict management and decision-making skills with a solid understanding of employee relationships, staffing management

Main Responsibilities

Responsibilities

Includes but not limited to the following:

Recruitment:

• Source applicants through JobStreet, LinkedIn, and other relevant recruitment channels to attract qualified candidates.
• Schedule and coordinate applicant interviews, including initial screening and technical interviews with line managers.
• Conduct initial interviews to assess candidate suitability and ensure alignment with job requirements.
• Accurately encode applicant data into the recruitment database and HR management system.
• Prepare and manage documentation for pre-employment processing, ensuring completeness and compliance.

Onboarding:

• Guide incoming employees through pre-employment requirements and ensure timely completion.
• Coordinate with IT for the creation of email accounts and system access for new hires.
• Arrange and facilitate company orientation sessions for smooth employee integration.
• Communicate deployment schedules and onboarding guidelines clearly via email to new employees.

Employee Discipline & Relations:

• Monitor employee compliance with Colas Rail’s Code of Conduct and company policies.
• Draft and issue memos, notices, and other disciplinary documentation as required.
• Facilitate administrative procedures related to employee discipline and performance management.
• Initiate and coordinate administrative hearings to address employee issues or violations.
• Manage visa processing for employees in coordination with relevant authorities.
• Serve as the primary contact and maintain communication with third-party affiliates and service providers.

Project Reporting:

• Prepare and submit regular reports including Manhour Reports, Recruitment Reports, and Project HR Reports to relevant stakeholders.
• Attend bi-monthly operation reporting.

Profile

• More than 5 years of HR experience are required.
• Exposure to hiring equity rules and labor law.
• Effective people management and HR administration abilities.
• A comprehension of payroll procedures.
• Full knowledge of HR procedures and best practices.
• Outstanding verbal and written communication abilities.
• Able to handle pressure and meet deadlines.
• Highly proficient with computers, including MS Office, email, and other business and communication tools.
• Excellent planning and time-management abilities.
• Strong ability to make decisions and solve problems.
• Meticulousness in the details.
• The capacity to precisely follow directions.