Buyer, Procurement Team

Purpose of the Role

Reporting to the Procurement Manager, the aim of this role is to perform the day-to-day operations of the Procurement Function. In addition this role provides assistance to the Head of Procurement in the strategic development of the Supplier Base.
 

Key Responsibilities

• Contribute to the pre-contract negotiations with key suppliers and effectively deliver implementation of the Terms & Conditions negotiated in the contract.
• Carry out pre and post contract negotiations with key suppliers. 
• Provide a Procurement service to the Rail Services business by purchasing materials, sub-contracts and services in a timely manner by processing incoming Requisitions into Purchase Orders. The role includes the presentation of data, composition of reports and monitoring of contracts, utilising IT systems.
• Provide a support service to Estimators and Bid Mangers in obtaining prices for contracts for inclusion in tender bids for future contractual work, in accordance with Procurement Procedures
• Assist in the Management of the Supplier Accreditation Process for the division, ensuring that the client’s standards are met and adhered to.
• Identify and undertake initiatives with suppliers to improve their performance and to reduce overall costs to Colas Rail.
• Prepare contract and tender documents by working closely with the Legal team, ensuring that the Company is protected from risks.
• Work with internal stakeholders to establish KPIs and SLAs required by COLAS Rail Ltd.
• Engage with existing and potential suppliers to monitor the established performance and service levels
• Comply with the Internal Control processes, deadlines and supporting documents prior to the issuance of any Colas Rail Purchase Order.
• Engage in supply chain management activities to ensure a compliant and robust supply chain, including but not limited to supplier review meetings and performance management.
• Authorise purchases and price variations up to personal limits of delegated authority, recommending those above to the Head of Procurement.
• Provide support to the Head of Procurement as required.

Person Specification

The job-holder should show experience operating in a fast paced commercial environment and be qualified to or be willing to work towards MCIPs (exam route).

Qualifications/Experience:

• Highly proficient user of Microsoft Office, especially Word and Excel
• Experience of using Procurement and Finance systems
• Excellent communication skills, both written and verbal 
• Ability to prioritise work, and achieve deadlines 
• Excellent attention to detail and organisational skills
• Team player with an ability to work on own initiative 
• Customer focused 

What We Offer

• Competitive Salary
• 34 days annual leave (inclusive of public holidays)
• Industry leading Life Assurance
• Healthcare Cash Plan
• Wellbeing Employee Assistant Programme
• Pension Scheme
• Eye Care Vouchers
• Long Service Award
• Season Ticket Loan
• Occupational Health Service