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EMULSION PRODUCTS | Office Assistant

Date: Jan 4, 2022

Country: Anchorage, Alaska, US, 99518

Company: Colas

Join us in Building the Last Frontier 

Emulsion Products is part of Colaska Inc., a leader in heavy civil construction in the state of Alaska. 

Emulsion Products, a company within Colaska, believes that its strongest assets are its employees and the way they maintain their pride and enthusiasm everyday while doing business with our customers. Colaska has an incredible work environment, and career advancement opportunities. We are looking for individuals with strong commitment to excellence and a solid work ethic.

Colaska Inc. is a subsidiary of the Colas Group, the worldwide leader in transportation infrastructure construction and maintenance. Colaska Inc. builds projects statewide and provides construction materials commercially throughout Alaska. Being part of the Colas group of Companies provides impressive resources and technical expertise enabling Colaska Inc. to access unique highly technical and major construction projects.

Job Summary

The office assistant is responsible for the weekly reporting of time for employees, new and rehires processing of employees, setting up certified jobs, and weekly reporting.  Duties also include production entry, journal entries, equipment time posting and organizing various meetings, and many other duties as the need arises. 

Main Responsibilities

  • Records and validates driver files according to criteria set by the Federal Motor Carriers Safety Administration (FMCSA)

  • Processes insurance packets for employer and vendors

  • Assistance in the management of subcontract and customer files

  • Ensures supplier management: manages the reconciliation of invoices and the payment of suppliers, informs in case of recourse to unreferenced suppliers, etc.

  • Payroll timekeeping duties

  • Assists in plant paperwork, timecards and production

  • Tracking product inventory, inputting consumption and production of products in computerized system

Profile

  • Requires a high school diploma and at least 2-3 years of experience
  • Friendly, outgoing personality with a customer service focus
  • Strong written and oral communication skills 
  • Strong computer skills, especially with Microsoft Office products
  • Engaged listening skills 
  • Strong problem solving skills 
  • Detail oriented with all tasks
  • Organizational abilities, in the midst of interruptions
  • Professional telephone and online meeting etiquette and customer service principles  
  • Available to work 7am – 5pm Monday – Saturday. Willingness to be flexible with times.
  • Valid drivers’ license and reliable transportation 
  • Drug free (includes marijuana) 
  • 11 paid holidays annually
  • Benefits including medical, dental, and vision with affordable employee share of premiums, and company provided disability and life insurance
  • 401K with 4% employer matching and Special 2% company contributions

EMULSION PRODUCTS is an Equal Opportunity /Affirmative Action Employer dedicated to promoting diversity and maintaining a drug-free workplace. It is our policy to ensure that applicants are considered for employment based on their qualifications without regard to their race, religion (including religious dress and grooming practices), creed, sex, gender, gender identity, gender expressions, sexual orientation, color, national origin, ancestry, age, physical or mental disability, pregnancy (including pregnancy, childbirth, breastfeeding or related medical conditions), immigration status, citizenship, genetic information, medical conditions, protected veteran status, uniform service member status, familial status, marital status, registered domestic partner status or any other classification protected by applicable federal, state, or local laws. Applicants are treated on the basis of their job-related qualifications, ability, and performance. We are committed to equal employment opportunity for all employees and applicants and providing a workplace free of harassment and discrimination.  This Policy applies to aspects of employment including recruitment, hiring, training and development, promotion, termination, compensation, benefits, and all other terms and conditions of employment in accordance with applicable federal, state, and local laws. For more information about your EEO rights as an applicant, please click here and here.  For notification on E-Verify click here and for information on Right to Work, click here.

If you need accommodation to access the information provided on this website, please contact COLASKA at 907-273-1000 or send an e-mail to: HR@colaska.com.

EMULSION PRODUCTS will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants. For more information, please click here.

 


Nearest Major Market: Alaska
Nearest Secondary Market: Anchorage