Front Office Coordinator

What we are looking for

We are looking for a organized and detail orientated individual who can work under pressure while juggling multiple deadlines.  The Front Office Coordinator is the first point of contact for our clients, employees, and contractors and will utilize their commitment to customer service welcoming people to the organization.

Working closely with the Human Resources Manager the perfect candidate will be able to act independently and will maintain a level of confidentiality while dealing with all levels of an organization. 

What you will be doing

• Act as an ambassador to visitors, directing them as needed and ensuring professionalism is maintained through all interactions 
• Complete administrative tasks such as: filing, coordination of mail and couriers
• Prepare and distribute correspondence 
• Assist with coordination of meetings, and events 
• Assist Human Resources team with the on-boarding of new employees 
• Order office supplies and IT equipment as requires
• Assist with preparation for new hires 
• First point of contact for visitors, and employees for all administrative questions, concerns 
• Review internal contracts
• Maintain common areas, workrooms, meeting rooms and boardrooms including ability to troubleshoot IT equipment 
• Maintain and update internal distribution lists 
• May perform other related duties as assigned 

What you will bring to the table

• 1 - 3 years experience in a similar administrative role 
• Previous experience in construction or a related industry would be an asset
• Bilingual (French) would be considered as asset
• Proficiency with MS Office applications 
• Strong attention to detail 
• Ability to work independently or part of a team 
• Ability to manage multiple tasks and set priorities 
• Excellent organizational skills with the ability to problem solve 
• Excellent customer service focus, with an ability to work collaboratively with others 
• Ability to identify and propose solutions to drive efficiency