Office Manager

Job Summary

Responsible for assisting with various administrative tasks, such as tracking meetings, audits, and other leading indicators, preparing reports and presentations, organizing training, and communicating with internal and external stakeholders. Provide administrative support to the Managers and Executive team within Colaska, including its regions as needed, such as scheduling, arranging travel, and handling correspondence.

Main Responsibilities

• Interface professionally and positively with staff and guests
• Provide direct administrative support for Colaska managers, such as expense reports, PowerPoint presentations, Excel, Word, etc.
• Maintaining office services by organizing office operations and procedures.
• Analyzes and optimizes office operations, including record keeping, supplies, and other clerical services
• Organize resources and supplies. Sign and manage supply agreements with vendors (coffee, water, meals, office maintenance and repairs, custodians, office plants, etc.)
• Participate in the planning and execution of company events (year-end, holiday party, etc.) and seasonal office decorating
• Manage conference room calendars, as well as coordinate trainings, team meetings – select location, supplies, hotel rooms reservation, menu, etc.
• Manage and support the Receptionist role in their daily activities to include backup support, as needed

Additional Responsibilities

• Prepares, organizes, and takes notes at meetings, as needed.
• Maintain a procedure manual to capture and ensure consistent performance of routines within the office, to include pertinent vendor information.
• Assist and coordinate special projects
• Provide excellent customer service when interacting with employees, clients and vendors.
• Performs other responsibilities associated with this position as may be appropriate.

Qualifications & Experience

• High School Diploma or equivalent. A bachelor’s or associate's degree in business administration or civil construction office experience is a plus.
• 3 years of administrative experience. Construction knowledge is preferred but not required
• Proficiency in Google Docs and MS Office: Word, Excel, PowerPoint, Outlook, Teams
• Must have a keen interest in learning about best practices and regulations in the construction industry.
• Strong organizational skills, ability to collaborate and multitask, detail-oriented. Ability to manage multiple priorities and meet deadlines in a time-sensitive environment.
• Solid written and verbal communication skills; ability to communicate effectively with all levels of employees within the company
• This is an on-site role, 8 hours a day
• Excellent interpersonal, negotiation, and conflict resolution skills
• High level of personal and professional integrity

Compensation and Benefits

• Compensation range of $75,000 to $90,000 (DOE) annually, plus discretionary annual bonus
• Work-Life balance 20 days PTO, 11 paid holidays annually and various leave work early days
• Competitive benefits including medical, dental, and vision with affordable employee share of premiums, and company provided disability and life insurance
• 401K with 4 percent employer matching and special 2 percent company contributions