Accounting Assistant

Job Summary

We are seeking a detail-oriented and reliable accounting assistant to support our accounting and project team in a busy construction environment. This role is responsible for billing, tracking, validation and various general accounting support. This successful candidate will also work closely with our Shared Service Group/Head Office.

Main Responsibilities

• Prepare the completed billing packages, including standard invoicing processing, progress billings and holdback releases along with all required billing backups such as WCB and Stat Dec. 
• Price T&M (time and materials) by applying correct Force Account rates in Microsoft ACCESS and return to project managers /project coordinators with completed supporting backups. 
• Provide various support to project managers and project coordinators, including retrieving vendor invoices to support their cost validation and job analysis.
• Assist in investigating and resolving billing discrepancies and supporting operational accountant and project managers for job cost analysis.
• Update revenue /cost accruals in spreadsheet for month-end closing in Shared Drive.
• Follow up with consultants on overdue payment recommendations that have not yet been received.
• Follow up with clients on overdue unpaid invoices, take necessary steps to expediate the collection process. 
• Monitor customer account details for non-payments, delayed payments and other irregularities.
• Maintain up-to-date AR notes in JDE (accounting software) to reflect current collection status and communication history for the corresponding invoices.
• Validate subcontractor invoices received from project managers to ensure the required remarks were added on each PO receipts line to facilitate the vouchering process.
• Work closely with the Shared Services Group to resolve any vouchering issue raised from discrepancies between subcontract invoices and JDE PO receipts when needed.
• Assist the payroll admin to resolve heavy job timecards error when needed.
• Provide general administrative support within the office, including occasional front desk coverage, other accounting related and ad hoc duties as assigned to support the accounting and operation teams
 

Qualifications

• High-School Diploma or GED is required; post-secondary education in accounting is an asset.
• Excellent attention to details and ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills to collaborate with project managers, clients, and Shared Services Departments/Head Office
• Minimum 1-2 years of accounts receivable or general accounting experience
• Experience with Microsoft ACCESS, JDE, OnBase is an asset
• Experience working for a construction company is an asset.
• Strong understanding of construction billing, subcontractor invoice validation.
• Ability to work both independently and as part of a team
• Moderate to advanced knowledge of computers and computer software (Microsoft Word, Excel, PowerPoint, Outlook).