Human Resources and Safety Administrator (Contract)

Job Summary

The Human Resources and Safety Administrator (8-month contract) will provide support to the Human Resources and Safety departments. They will deliver a positive service experience to the construction team while administering policies, programs, and procedures. 

Key Responsibilities

Human Resources
• Assist with full cycle recruitment activities including posting roles online, reviewing applications, conducting phone screens, scheduling interviews, and completing reference checks
• Assist the HR Generalist with new and re-hire orientation and complete employee onboarding into various HR systems (Colasway, JDE)
• Liaise with Unions on post jobs, coordinate dispatch processes, and clearance acquisition
• Manage end-to-end employee records including scanning, uploading and verifying documents in PeopleDoc, other HR systems and shared folders
• Ensure accuracy, maintain high confidentiality and ensure compliance with company policies
• Be the first point of contact for field staff for HR-related matters; respond to basic employee inquiries and escalate sensitive issues to HR Generalist or HR Business Partner
• Represent the company at job/career fairs and lead sourcing initiatives to increase company visibility and attract talent; engage with interested candidates to prepare talent database

Safety 
• Assist with orientations by collecting documentation and saving in employee files
• Ensures pre-employment requirements are met, books and schedules pre-employment testing
• Schedule, administer and track required training modules
• Fax abstract requests and file them appropriately
• Assist in maintaining safety software such as ISNetworld and prequalification sites
• Monitor weekly inspections and safety meetings in Enablon and track them to ensure compliance
• Monitor and maintain employee records and safety files, and process documentation to prepare reports relating to competency checks and training personnel/safety activities

Other
• Participate in Human Resources or safety projects, as required
• Sit on the Social Committee and assist with planning, preparation, and execution of events
• Provide front desk coverage in the absence of Receptionist/Office Administrator
• Participate in the Company Safety and Goal Zero Initiatives

Qualifications

Education, Training and Certifications    
• High-School Diploma or GED is required
• Class 5 driver’s license, a vehicle is required as there is no public transportation in this area
    
Work Experience    
• 3+ years of experience in a similar role is required
• Experience working in a unionized environment is required
• Experience working for a construction company is an asset

Technical Skills
• Strong multi-tasking and time management skills with ability to manage schedule both virtually and in office
• Strong computer and data entry skills and familiarity with MS Office, Excel, and PowerPoint
• Ability to utilize virtual meeting software (i.e. Teams) 
• Knowledge of or ability to learn new software including Taleo, JDE, SAP, Cority and Heavy Job
• Knowledge of employment related legislation; ability to be resourceful and research information 
• Strong verbal and written communication skills; ability to interact effectively with stakeholders across various organizational levels
• Strong customer service focus with a professional demeanour and demonstrated dependability 
• Ability to be innovative, develop or implement processes to continuously improve
• Strong work ethic rooted in maturity and a deep commitment to maintaining confidentiality

Soft Skills
• Attention to detail and accuracy
• Communication (verbal and written)
• Time management
• Teamwork
• Problem solving
• Sense of urgency to meet deadlines
• Professionalism    
• Public speaking
• Confidentiality
• Stress management
• Customer service
• Multitasking and prioritizing
• Analytical skills
• Ethics and integrity

Working Conditions
• Repetitive, high-volume work in a fast-paced environment
• Must be able to work well under pressure and meet tight deadlines
• Work is performed indoors and may include a combination of standing, sitting and walking
• Sitting for extended periods of time is required
• Manual dexterity required to use computer and peripherals

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. Personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.