Senior Facility Coordinator

Main Responsibilities

1. Facility & Site Operations Management
•    Supervise daily facility operations, including maintenance, cleaning, and space utilization.
•    Plan and execute site mobilizations, including logistics, contractor coordination, and equipment setup for new or relocated facilities.
•    Conduct regular site visits and inspections to assess conditions, ensure compliance, and identify improvement opportunities.
•    Oversee on-site works (renovations, repairs, installations), ensuring timely completion with minimal business disruption.
•    Manage office moves, reconfigurations, and workspace optimization.
2. Vendor & Contract Management
•    Source, negotiate with, and manage vendors (janitorial, construction, etc.).
•    Supervise contractors during site works, enforcing schedules, budgets, and safety protocols.
•    Ensure vendor SLAs are met, and contracts remain cost-effective.
•    Process invoices and track facility/site-related expenses.
3. Health, Safety & Compliance
•    Ensure compliance with OSHA, fire codes, and environmental regulations across all facilities and sites.
•    Conduct safety inspections, risk assessments, and emergency drills.
•    Maintain permits, licenses, and compliance documentation.
4. Team Leadership & Cross-Functional Coordination
•    Train and mentor junior facility staff.
•    Serve as primary contact for facility/site-related issues.
•    Collaborate with IT, HR, QHSE, Procurement and other departments on workplace projects.
5. Sustainability & Cost Control
•    Implement energy-efficient and sustainable practices.
•    Monitor budgets and identify cost-saving opportunities.

Main Responsibilities

Qualifications & Skills:
•    Education: Bachelor’s degree in Facilities Management, Business Administration, Construction Management, or related field (preferred).
•    Experience: 5+ years in facility coordination and site operations, including vendor/contractor management.
•    Technical Skills:
o    Proficiency in MS Office, AutoCAD (for site plans), and project management tools.
o    Knowledge of site mobilization, construction processes, and OSHA standards.
•    Soft Skills:
o    Excellent communication and stakeholder management.
o    Ability to prioritize tasks in a fast-paced environment.
•    Certifications: CFM, OSHA 30, PMP, or similar (a plus).
Work Environment:
•    Hybrid role: Office-based with frequent site visits (local travel may be required).
•    Occasional after-hours work for emergencies or critical site projects.