SIMON | Office Administrator

Job Summary:

The Office Administrator ensures smooth and efficient office operations while serving as the primary point of contact for visitors and employees. This role manages daily administrative tasks, coordinates events, maintains building and equipment needs, and supports company values and safety initiatives.

Main Responsibilities:

•    Embrace the Company’s safety culture, actively support all safety initiatives, and adhere to defined accountabilities implemented by the Safety Steering and Continuous Improvement teams
•    Support, promote, and practice the Company core values, vision, and mission; follow code of ethics, workplace conduct, safety, and other established policies
•    Serve as the principal point of contact for the office, greeting guests, addressing inquiries, and assisting with their needs.
•    Manage all incoming calls and communications with accuracy and professionalism, ensuring timely routing and resolution.
•    Coordinate visitor access to quarry and shop areas, providing clear guidance and enforcing safety protocols.
•    Serve as a trusted resource for employees and customers, resolving questions and concerns promptly and effectively.
•    Manage the day-to-day operations of the office, including mail handling, supply management, equipment oversight, and coordination of meetings and training sessions.
•    Provide basic support for office equipment (e.g., printers, copiers, fax machines); coordinate repairs or service calls for major issues.
•    Organize and plan office and community events, taking responsibility for logistics, vendor coordination, and quality outcomes.
•    Maintain cleanliness and organization of the office and common areas by coordinating with outside cleaning contractors and ensuring standards are met.
•    Monitor building maintenance needs and take initiative to coordinate timely repairs and improvements with vendors.
•    Handle sensitive information with discretion and maintain confidentiality at all times.
•    Continuously evaluate office workflows and implement improvements that enhance efficiency, reduce costs, and support team productivity

Education:

•    Associate degree preferred. 
•    Valid drivers’ license and ability to maintain a clean motor vehicle record required

Skills:

•    Experience in office administration or customer service in construction or similar industry preferred
•    Strong organizational skills and attention to detail. 
•    Excellent communication and interpersonal skills. 
•    Ability to manage multiple priorities, work independently, and exercise sound judgement and decision-making
•    Ability to maintain confidentiality and interact professionally with representatives inside and outside the Company
•    Proficiency in use of Microsoft office applications including Outlook, Word, Excel, and PowerPoint; ability to learn organization’s database, content management system, and other software as needed

Physical Requirements:

•    Regularly required to use hands to feel, handle and manipulate objects, write, use a keyboard and/or mobile device
•    Regularly required to communicate (talk and hear), and perform tasks requiring visual acuity
•    Frequently required to stand, walk, sit, reach with hands and arms, and stoop, kneel, or crouch
•    Frequently required to sit for long periods at a desk using a computer
•    May be required to lift and /or move up to 50 pounds with or without assistance
•    May be required to travel occasionally with overnight stays away from home
•    Wear and maintain personal protective equipment (PPE) as required by company safety guidelines

Compensation and Benefits:

Compensation*: $27-$30/hr

*Estimated target starting compensation; actual compensation to be determined based on assessment of an individual’s qualifications, education, and experience relevant to the role.

Benefits: All full-time salary employees are eligible to participate in Simon benefits as defined in plan documents.  Available benefits include medical, dental and vision insurance, term life insurance, supplemental life insurance, paid parental leave, 401K with company match, short and long-term disability, flexible spending plan, and education assistance.  Other benefits include eight paid holidays, and access to available company discounts.

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.

Application window anticipated to close on 2/16/2026; open until filled.