Shop Administrator
Strawser Construction Inc. is one of the companies that operates within Barrett Industries Corporation, the Colas USA subsidiary that operates primarily in Maryland, Ohio, Pennsylvania, and New York. We have been serving the Midwestern United States since 1976, performing work in multi-state areas and have become a leader in the pavement preservation industry. Our construction operation is headquartered in Columbus, OH and we operate an asphalt emulsion production facility near Cincinnati, OH. To learn more about Strawser visit www.strawserconstruction.com/.
Throughout Colas USA, we provide competitive pay, outstanding benefits, career advancement opportunities, professional education, and extensive training for every employee. We pride ourselves on upholding the highest standards of safety, environmental conservation, and ethical conduct as we strive to grow our infrastructure products and services through empowering and developing our people, fostering innovation, utilizing new technology, and maximizing vertical integration at all levels of the company’s value chain. To learn more about the Colas USA Family of Companies, please visit www.colasusa.com.
Strawser, and the rest of the Colas USA Family of Companies, is part of the Colas Group, the worldwide leader in transportation infrastructure construction and maintenance. For information on our international network visit www.colas.com.
Job Description
We are seeking a detail-oriented and organized Shop Administrator to join our team. The ideal candidate will report to the shop manager and be responsible for maintaining work order systems, processing invoices, overseeing preventative maintenance schedules, and ensuring effective communication and reporting. The Shop Administrator will play a crucial role in managing and optimizing our shop processes while providing exceptional customer service.
Main Responsibilities
- Maintain and manage work order systems in JD Edwards (JDE), including the opening of new work orders for winter maintenance and closing completed work orders.
- Process shop invoices and purchase orders using OnBase; prepare and submit reports to accounting for monthly accruals.
- Introduce and implement HCSS for accurate payroll entry of mechanics’ time.
- Oversee the implementation and integration of iPads for various reporting functions, including HCSS, work order completion, and equipment maintenance.
- Compile data for the equipment cost report workbook; review and analyze shop costs, making recommendations and corrections to the shop profit and loss (P&L) during monthly meetings.
- Review credit card transactions to ensure they are charged to the correct accounts and equipment.
- Enter preventative maintenance work orders weekly in JDE and generate weekly PM Schedule reports for all vehicles and equipment.
- Obtain necessary permits for construction equipment as required.
- Maintain the Fleet Master Spreadsheet and associated files for tracking and reporting purposes.
- Manage Mileage, Fuel, and Hours spreadsheets for various reporting; conduct monthly reviews and audits of fuel purchases.
- Maintain the shop winter budget spreadsheet to track expenses and ensure budget compliance.
- Provide excellent customer service and support to construction foremen, employees, vendors, and other stakeholders as needed.
Experience and Qualifications
- Ability to work independently and as part of a team in a fast-paced environment.
- Detail-oriented with a commitment to accuracy and quality in work output.
- Excellent organizational and time management skills.
- Effective math, verbal, written, and communication skills
- Basic computer skills
- High degree of drive and a willingness to learn
- Must be able to maintain confidentiality
- Must adhere to all safety regulations
Culture at Strawser
- Collaborative, inclusive and engaged team environment
- Seek to hire for culture add
- Work-life balance is supported
Colas Inc. and its subsidiaries are an Equal Opportunity Employer. For details on the specifics of this commitment, please click here to view the EEO document. If you are an individual with a disability and require a reasonable accommodation to:
- to meet the requirements of the role in which you are applying
- complete any part of the application process
- access or use the online application process and need an alternative method for applying
Please contact Colas Inc. at 973-290-9082 or send an email to ColasRecruiter@colasinc.com.
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Nearest Major Market: Columbus
