SERB | Administrative Assistant - Haines, AK

Job Summary

Our company is seeking an organized administrative professional who aligns with our company goals to provide the best experience for our customers by applying integrity, dedication, & leadership. This fast-paced and fulfilling position allows our employees the opportunity to daily serve as the face of the company.

The administrative assistant handles front door duties and general office support functions to include correspondence, receiving, filing, data entry, and maintaining all office provisions. The ideal candidate will be proficient in computer, communication, and time management skills. This position also requires outstanding social skills, as they are accountable for maintaining and developing long-lasting working relationships with fellow employees, clients, and vendors. If you are looking for an excellent opportunity in administrative support and have an eagerness to learn, we’d love to talk with you!

Main Responsibilities

• Provide administrative support to the project staff to include the Project Engineer, Foreman, Superintendent, Project Manager, Area Manager.
• Complete clerical and office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other tasks for special projects as requested.
• Coordinate meeting logistics and conveyance such as handouts and assist with travel arrangements for the management teams.
• Collect timecards and enter both labor and equipment payroll data.
• Welcome and integrating new hires into the workplace. Assist new hires with the hiring process. Manage job openings and new hire paperwork submittals while maintaining confidentially.
• Coordinate new contract submittals.
• Assist our Accounts Receivable department for processing of contracts and aging accounts.
• Provide customer service the aggregate customers including assisting with truck scaling.
• Demonstrates a positive image of the company to staff and clients; this shall include verbal and written communication and visual presentation.

Education

• High school diploma is required - additional college such as an associate’s degree or bachelor’s degree is very valuable.

Skills

• 1 year validated ability of administrative experience is needed - previous administrative duties in a fast-paced office is ideal.
• Proficient in digital literacy, especially MS Office (Word, Excel, and Powerpoint).

Physical Requirements

• Mobility to work in a standard office setting and use standard office equipment.
• Finger dexterity to operate a computer keyboard, writing implements, office equipment and calculator.
• Ability to occasionally bend, climb or balance, kneel, stoop, walk, push, and pull drawers open and closed to retrieve file information.
• Ability to lift up to 25 lbs. to perform job functions.
• Ability to use hands to handle, feel or operate objects, tools or controls and reach with hands and arms.

All employees must be able to pass drug screening at time of hire and random testing throughout employment.

Compensation

• Compensation range of (DOE) $23+ hourly, plus discretionary annual bonus.
• Overtime eligible.
• Work-Life balance – PTO and 11 paid holidays annually.
• Competitive benefits including medical, dental, and vision with affordable employee. share of premiums, and company provided disability and life insurance.  
• 401K with employer matching and Special 2% company contributions.