SIMON | Sales Administrative Assistant - Rapid City

Subsidiary: Simon

 



Simon, the Colas USA subsidiary that operates throughout Colorado, Nebraska, South Dakota, and Wyoming, specializes in aggregates, asphalt, and ready-mix concrete production, asphalt paving, and concrete, bridge, highway, and utility construction. Through strong local ties backed by global resources, we focus on quality and value to deliver the best products and services for our clients. What we do is bigger than construction – it is about connecting communities, building new roads to the future, and keeping the spirit of the pioneers alive and well. To learn more about Simon visit www.simonteam.com/.  

Throughout Colas USA, we provide competitive pay, outstanding benefits, career advancement opportunities, professional education, and extensive training for every employee. We pride ourselves on upholding the highest standards of safety, environmental conservation, and ethical conduct as we strive to grow our infrastructure products and services through empowering and developing our people, fostering innovation, utilizing new technology, and maximizing vertical integration at all levels of the company’s value chain. To learn more about the Colas USA Family of Companies, please visit www.colasusa.com

Simon, and the rest of the Colas USA Family of Companies, is part of the Colas Group, the worldwide leader in transportation infrastructure construction and maintenance. For information on our international network visit www.colas.com

Job Summary:

Under direct supervision, performs a variety of clerical duties and technical tasks for the Sales Department.
    
The ideal candidate will have previous clerical support responsibilities, records maintenance, and general administrative support experience, including individual and team coordination.  Successful candidates will have the ability to provide administrative support to the Sales team.  Qualified candidates should have the ability to manage multiple priorities and enjoy working in a fast-paced environment with diverse groups of people.

 

Main Responsibilities:

  • Embrace the Company’s safety culture, actively support all safety initiatives, and adhere to defined accountabilities implemented by the Safety Steering and Continuous Improvement teams
  • Support, promote, and practice the Company core values, vision, and mission; follow code of ethics, workplace conduct, safety, and other established policies 
  • Provides administrative support for regional sales department staff
  • Responsible for JWS, COMMAND, and AP Hauler order and other data entry
  • Weekly reporting/forecasting of aggregate and ready-mix sales.
  • Assist Sales Manager and scale operators with accuracy of daily sales
  • Assist accounting to ensure correct pricing 
  • Reconciling outside sales lease trucking 
  • Composes correspondence for internal and external agencies on behalf of the sales team
  • Answers phones and refers calls to appropriate personnel or provides requested information
  • Performs other duties as assigned or required 

Education:

  • High school diploma or equivalent preferred
  • Valid drivers’ license with clean driving history required

Skills:

  • Demonstrated proficiency in database administration, including use of JWS, COMMAND, JDE and similar relational database programs preferred
  • Demonstrated computer skills, including Office365 programs (Excel, Word, PowerPoint, and Outlook); this position requires intermediate to advanced skill Excel and PowerPoint file creation and task management
  • Excellent verbal and written communication skills
  • Ability to work independently with general direction, and organize work while managing time effectively
  • Ability to work under pressure and changing deadlines in an environment of ambiguity
  • Ability to work effectively on a team and collaborate on projects
  • Prior experience working in a construction, mining, manufacturing, or similar industry preferred

Physical Requirements:

  • Most work performed in an office environment, quiet to moderate noise level
  • Occasionally required to lift and /or move up to 35 pounds with or without assistance
  • Regularly required to use hands to finger, handle, or feel
  • Regularly required to communicate (talk and hear) 
  • Sitting for long periods (up to 8 hours or more) at a desk using a computer; with intermittent breaks
  • Occasionally required to stand and walk, reach with hands and arms and stoop, kneel, crouch, or crawl; visiting work sites may require walking over uneven terrain and some exposure to dust, chemicals, and loud noise
  • Some travel with overnight stays away from home may be required

Benefits and Perks:

  • Choice of 3 Medical Plan Options
  • Prescription Drug Coverage
  • Dental and Vision Plans
  • Flexible Spending Account or Health Savings Options
  • Access to Telemedicine and Healthcare Advocacy Services
  • Employee Assistance Program 
  • Life and AD&D Insurance 
  • Disability Insurance 
  • Paid Time Off and Paid Holidays
  • 401(k) Savings Plan with Company Match
  • Product and Service Group Discount Programs

 

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.  Benefit offerings subject to change.

Colas Inc. and its subsidiaries (Simon) are an Equal Opportunity Employer. For details on the specifics of this commitment, please click here to view the EEO document. If you need an accommodation to access the information provided on this website, please contact Colas Inc. 973-290-9082 or send an email to ColasRecruiter@colasinc.com


Nearest Major Market: South Dakota
Nearest Secondary Market: Rapid City