Accounting Administrator

Mission

The Accounting Administrator will serve as the first point of contact for our company, managing front desk operations and providing administrative support to ensure smooth daily operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Main Responsibilities

• Greet and assist visitors, applicants, deliveries, salesmen, and customers at the front desk.
• Manage phone calls, directing inquiries and messages as appropriate.
• Book hotels for employees traveling on business.
• Set up iPhones and iPads for employee use.
• Order and maintain inventory of employee uniforms.
• Receive and distribute plant packages and open incoming mail.
• Prepare and clean up for office events, including Family Fun Day, Customer Appreciation BBQ, Fair, Christmas Luncheon, etc.
• Handle FedEx and certified mailings.
• Manage and distribute company tickets for events.
• Call for repair, maintenance, and cleaning services for the office and ensure contracts are renewed.
• Scan accounts payable invoices to the AP mailbox.
• File and purge accounts payable documents every three months.
• Notarize documents as required.
• Order, pick up, and stock office supplies.
• Collect lien waivers and process deposits.
• And other responsibilities as needed.

Requirements

• Associate’s degree or currently pursuing a degree in Business Administration, Accounting, or a related field is preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Strong interpersonal skills to interact with employees and clients.
• Previous experience in an administrative role is a plus.
• Basic knowledge of accounting principles is advantageous but not required.
• Must be reliable, punctual, and able to work independently.