Office Administrator

Mission

Marigold is the design-build joint venture between Colas and Parsons, constructing the Edmonton Valley Line West LRT.  We are looking for a motivated and detail-oriented Office Administrator to join our team! You are a dynamic individual looking for a critical support role with diverse responsibilities.  The Office Administrator is the first point of contact for our clients, employees, and contractors and will utilize their commitment to customer service, welcoming people to the organization. 

Main Responsibilities

• Act as an ambassador to visitors, directing them as needed and ensuring professionalism is maintained through all interactions 
• Complete administrative tasks such as: filing, coordination of mail and couriers
• Prepare and distribute correspondence 
• Assist with coordination of meetings, and company events 
• Assist Human Resources team with the on-boarding of new employees 
• Order office supplies and IT equipment as requires
• Assist with preparation for new hires 
• First point of contact for visitors, and employees for all administrative questions, concerns 
• Review internal contracts
• Maintain common areas, workrooms, meeting rooms and boardrooms including ability to troubleshoot IT equipment 
• Maintain and update internal distribution lists 
• May perform other related duties as assigned 

Qualifications

• 3 - 5 years experience in a similar administrative role 
• Previous experience in construction or a related industry would be an asset
• Bilingual (French) would be considered as asset
• Proficiency with MS Office applications 
• Strong attention to detail 
• Ability to work independently or part of a team 
• Ability to manage multiple tasks and set priorities 
• Excellent organizational skills with the ability to problem solve 
• Excellent customer service focus, with an ability to work collaboratively with others 
• Ability to identify and propose solutions to drive efficiency 
• Experience with event planning is an asset