SIMON | Contract Administrator

Job Summary:

Supports accounting and project management teams through coordination of preparation, tracking, and execution of construction contracts, including project document management, job-cost accounting, and maintenance of related records.

Main Responsibilities:

•    Embrace the Company’s safety culture, actively support all safety initiatives, and adhere to defined accountabilities implemented by the Safety Steering and Continuous Improvement teams
•    Support, promote, and practice the Company core values, vision, and mission; follow code of ethics, workplace conduct, safety, and other established policies
•    Creates, reviews, and maintains accurate records related to the contract process in accordance with established record-keeping requirements; maintains related files; enters data into external and internal systems
•    Reviews and compiles information from project management and estimating team to complete job set-up in accounting and project-management systems and related databases
•    Performs initial review of contracts to ensure compliance with Company standards related to key considerations such as payment and general liability terms
•    Ensures compliance with contract record-keeping, reporting, and procedural requirements governed by local, state, and/or federal entities
•    Maintains insurance and tax information provided by subcontractors; ensures subcontractor status meets requirements
•    Maintains and distributes documentation related to lien notices, waivers, and other certifications
•    Maintains change order documentation and related records
•    Regularly communicates with internal staff, subcontractors and/or job owner representatives to obtain and provide information
•    Reviews requests and coordinates subcontractor payments; obtains necessary approvals 
•    Obtains documentation and completes steps necessary for job close-out in accordance with contract requirements
•    Assists with processing of customer credit applications
•    Assists with Accounts Receivable processing, including billing and payment follow-up
•    Coordinates and compiles information necessary for internal and external audits 
•    Maintains, generates, and distributes reports and other documents as required
•    Completes projects and other related duties as assigned 

Education:

•    Bachelor’s degree in construction management, business, accounting, or related discipline; or equivalent combination of education/experience preferred
•    Valid drivers’ license and ability to maintain a clean motor vehicle record required

Skills:

•    3-5 years of experience providing contract support in construction or similar industry preferred
•    Some knowledge of basic accounting principles
•    Ability to read and interpret contract and bid documents, and accounting reports
•    Ability to effectively interpret and present data and information 
•    Ability to manage multiple priorities, work independently, and exercise sound judgement and decision-making
•    Ability to maintain confidentiality and interact professionally with representatives inside and outside the Company
•    Proficiency in use of Microsoft office applications including Outlook, Word, Excel, and PowerPoint; ability to learn organization’s database, content management system, and other software as needed

Physical Requirements:

•    Regularly required to use hands to feel, handle and manipulate objects, write, use a keyboard and/or mobile device
•    Regularly required to communicate (talk and hear), and perform tasks requiring visual acuity
•    Frequently required to stand, walk, sit, reach with hands and arms, and stoop, kneel, or crouch
•    Frequently required to sit for long periods at a desk using a computer
•    May be required to lift and /or move up to 50 pounds with or without assistance
•    May be required to travel occasionally with overnight stays away from home
•    Wear and maintain personal protective equipment (PPE) as required by company safety guidelines

Compensation and Benefits:

Compensation*: $27-$30 DOE

*Estimated target starting compensation; actual compensation to be determined based on assessment of an individual’s qualifications, education, and experience relevant to the role.

Benefits: All full-time hourly employees are eligible to participate in Simon benefits as defined in plan documents.  Available benefits include medical, dental and vision insurance, term life insurance, supplemental life insurance, 401K with company match, short-term disability, flexible spending plan, and education assistance.  Other benefits include eight paid holidays, and access to available company discounts.

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.  Benefit offerings subject to change.

Application window anticipated to close on 01/19/2025; open until filled.