Accounts Receivable Administrator
Subsidiary: Colas Western Canada Inc.
Functional Summary
The Accounts Receivable Administrator provides financial, clerical and administrative services to ensure efficient, timely and accurate collection of payments for all accounts.
Key Responsibilities
• Carry out billing, collection and reporting activities according to specific deadlines.
• Maintain up-to-date billing system.
• Monitor customer account details for non-payments, delayed payments and other irregularities.
• Maintain accounts receivable customer files.
• Investigate and resolve customer inquiries.
• Communicate with customers via phone or email.
• Bill and send out all invoices from Project Coordinators.
• Communicate with project coordinators for unpaid invoices.
• Complete collection calls and record communications.
• Attend monthly credit meetings.
• Enter all invoices at months end and provide an expected cash collection total for the following month.
• Other related duties as required.
Qualifications
• Education, Training and Certifications
• High-School Diploma or GED is required.
• Post-secondary education in accounting is an asset.
Work Experience
• Minimum 1-2 years of accounts receivable or general accounting experience.
• Experience working for a construction company is an asset.
Technical Skills
• Knowledge of Accounts Receivable systems and procedures.
• Moderate to advanced knowledge of computers and computer software (Microsoft Word, Excel, PowerPoint, Outlook).
• Comprehensive technical and practical knowledge of operations, products, company policies and government regulations.
• Financially and mathematically proficient.
• Experience with accounting software such as JDE.
Soft Skills
• Attention to detail
• Communication (verbal and written)
• Conflict management
• Negotiation
• Interpersonal skills
• Sense of urgency to meet deadlines
• Adaptability
• Professionalism
• Accuracy
• Problem-solving
• Time management
• Teamwork
• Analytical skills
• Multitasking and prioritizing
• Organization
• Ethics and integrity
Working Conditions
• Repetitive work required.
• Work is performed in an indoor setting and may include a combination of standing, sitting and walking. Sitting for extended periods of time is required.
• Must comply with all company policies.
• Manual dexterity required to use computer and peripherals.
